Image: Information relating to our meetings
Portgordon Community Harbour Group Ltd
www.portgordonharbour.org
Minutes of the meeting of the Portgordon Community Harbour Group Committee held on Monday 26th September 2011 at 7.00pm at the Lampie Hoose, Portgordon.
In attendance:
D Murray (Vice Chairman)
R Thomson (Secretary)
M Smith (Website Co-ordinator)
P Charlesworth (Local Groups Representative)
R Herbert
1. Welcome and Apologies
The Vice Chairman welcomed everyone to the meeting, particularly Rainer Herbert, who moved to the village recently with his family.
Apologies were received from R Billing, R McGuile, N McGuile
2. Minutes of previous meetings (25th April 2011 and 4th May 2011 AGM)
The minutes of the above meetings (which were circulated previously) were approved.
3. Matters arising
There were no matters arising.
4. Village Hall proposals
DM updated the meeting on the Village Hall Committee’s proposals for a new hall at the harbour area. It was noted that PCHG had been widely consulted throughout the feasibility and design process and that PCHG remained firmly behind the proposals. The impact of the proposals on our vision for the harbour side area was discussed and it was agreed that although minor changes were required to our plans, it is hoped that the hall project may act as a catalyst to the harbour regeneration. No fewer than 6 meetings had taken place throughout the year involving PCHG and Village Hall representatives including meetings with the architect, a joint meeting with the Crown Estate, an outline design meeting with local user groups and culminating in a meeting with neighbouring stakeholders on 24th August. A planning application was now being prepared and it was noted that PCHG had promoted the plans for the new hall on our website. Should the planning application be successful the hall committee would move to raise the necessary funding.
5. Ghurkha Plaque – Consideration of report/proposal from MS (17/9/11)
MS advised the meeting of the proposals for a replica Ghurkha plaque (as outlined and circulated to the Committee on 17th September). There was a discussion on the proposed location (near the top of the slipway), the options for possible materials to be used and the options for fundraising. The meeting confirmed their agreement in principle to the proposals and MS undertook to investigate further, promote the idea through the website and report back to a future meeting.
6. Crown Estate – Letter of Intent dated 12th September 2011
It was noted that a meeting had taken place on 2nd June between PCHG (RB, DM, RT, NMcG) and Rachel Bromby of Smiths Gore representing the Crown Estate. At this meeting the original letter of intent from the Crown dated 8th August 2008 was noted and the options for a further 3-year extension of the Crowns offer was discussed at length. Subsequent to this meeting it was confirmed that the Crown had now written to the Group on 12th September confirming their agreement to our request for a 3-year extension. The Committee welcomed this news.
7. Fundraising Report (Local and major fundraising)
It was noted that local fundraising had been limited to a Sunday Tea in the Village Hall on 19th June which had not been well attended and that the Groups efforts had concentrated on the annual gala held on 17th July.
Major fundraising had not progressed as well as planned but through RT the Group had remained in correspondence with the Lottery, the Crown Marine Communities fund and the 3rd Sector Enterprise Fund. Further effort was required by all on this front, however with limited resources available at present, the Committee decided to defer rescheduling further Sub-Committee meetings until further notice.
8. European Fisheries Fund / Moray FLAG
DM reported on the Groups invitation to be involved in the Moray Fisheries Local Action Group (FLAG) which would consider the allocation of funds from the European Fisheries Fund, should the Moray bid to the Scottish Government be successful. DM had represented PCHG at meetings on 20th July, 9th August and 5th September where details of the fund, the bid and the proposed FLAG were agreed. Should the bid be successful it is anticipated to be around £200k and Moray Council are committed to provided a further £200k of match funding. Possible additional private funding could bring the total fund pot to around £800k. The success of the Moray bid should be known in October, after which bids will be invited from voluntary groups as well as the public and private sectors for grant funding. It was agreed that PCHG should consider formulating their own bid. It was also agreed by the Committee that DM would continue to represent PCHG on the FLAG.
9. Business Plan update
Unfortunately there has been no progress reported on this item.
10. Treasurers Report
Although the Treasurer was unavailable for the meeting a report had been received in advance.
It was noted that the PCHG account currently stood at £3161.22 and the Portgordon Gala account stood at £4074.89 (although some outstanding invoices were still awaited).
A minor query had been raised by OSCR regarding the 2010/11 accounts and the Treasurer was in the process of reviewing this with our accountant(s).
It was also noted that a very kind donation had been received from the Portgordon Art Group and that DM would be writing a letter of thanks to their Secretary.
11. Reports from Representatives
Website: MS reported on the ongoing success of the website and that it had been agreed by the Group recently to extend the space available on the site for little extra cost.
Local Groups: Nothing to report.
Harbour Users & Local Businesses: It was noted that these 2 positions remained vacant since the AGM, despite notices being posted on the website and the notice board. The Group would like to hear from anyone willing to carry out this role. Community Council: The Group will be writing to Lennox Community Council inviting a new nominee to represent the Community Council on PCHG.
Moray Council: Not represented.
12. Gala 2011 and proposals for Gala 2012
It was noted that following the hugely successful gala on 17th July a wash-up meeting was held on 2nd August during which the Group discussed the successes, the things that could be better and the finances of the event. It was noted that the planned check-up of the tents on 10th September was postponed due to the weather and will be rescheduled in the spring.
It was agreed that date of the 2012 gala would be Sunday 22nd July 2012 with high tide at 14.54hrs. With the 2012 London Olympics starting the a few days after the gala, a possible Olympic theme to next years event will be considered. Provisional Gala meeting dates and a possible press release were considered.
13. A.O.C.B.
RH suggested that the website incorporate a discussion board / forum seeking local views and generating debate.
14. Date and times of future meetings:
Gala Sub-Committee & Fundraising Sub-Committee: dates to be agreed
Committee Meetings: 28/11/11, 30/1/12, 26/3/12, 23/4/12, AGM 2/5/12
Portgordon Community Harbour Group Ltd
www.portgordonharbour.org
The Annual General Meeting of the Portgordon Community Harbour Group Ltd was held on Wednesday 4th May 2011 in the Village Hall, Portgordon.
Following the Election of Office Bearers for 2011/12, two positions remain vacant on the Committee. The Group are therefore interested to hear from anyone who may wish to take on the role of:
1. HARBOUR USERS REPRESENTATIVE
2. LOCAL BUSINESS REPRESENTATIVE
Joining the Group does not cost a penny and volunteers may give as much or as little of their time as they wish.
Anyone wishing to get involved or wanted to discuss anything further should contact the following:
ASSISTANT SECRETARY,
PORTGORDON COMMUNITY HARBOUR GROUP,
1 SHORE STREET,
PORTGORDON,
AB56 5RW Tel 01542 839448
Portgordon Community Harbour Group - 17th May 2011
Portgordon Community Harbour Group Ltd. is a Registered Scottish Charity SC 040805
Patron Mrs Clare Russell - Lord-Lieutenant of Banffshire
END
Minutes of the Portgordon Community Harbour Group Ltd’s
8th Annual General Meeting
held on Wednesday 4th May 2011 at 7.30pm
in the Village Hall, Portgordon.
In attendance:
Committee Members: Ron Billing (Chairman), Derek Murray (Vice-Chairman), Bob Thomson (Secretary), Riz McGuile (Asst Secretary), Noel McGuile (Treasurer) Peter Charlesworth (Local Groups Representative)
Members / Public: Marie Dick, John Wilson.
Apologies for absence:
Mel Keenan, Malcolm Smith (Website Co-Ordinator), Elyse Minshull, Rachel Bromby (Smiths Gore), Liz & Bill Nisbet (Funding Co-ordinators)
Welcome by Vice Chairman:
Derek Murray opened the meeting and welcomed everyone in attendance to the 8th AGM of the Portgordon Community Harbour Group. He went on to say that the first half of the meeting required the group to deal with some of the more “formal” matters such as Chairman’s Annual Report, Secretaries Report and Treasurers Report. We would then move onto the Election of Officer Bearers for the forthcoming year 2011/12, and after that open it up to a less formal discussion or debate about the regeneration plans, the fundraising effort, the gala and perhaps try and answer any questions from the floor.
Minutes of Previous AGM (21st April 2010)
These were circulated at the time, posted on the notice board and included on the website.
They were approved with no matters arising.
Chairman’s Annual Report:
The Chairmans Report - next section please scroll down
Secretary’s Report:
Bob stated that we are currently chasing funding but until we owned the harbour are limited to which funds we can apply. He also advised the AGM that David Rennie (Big Lottery) said our previous consultation with the villagers would require an update and the committee would need to review this. Bob also advised that the group hoped to make another bid with the Crown Marine Communities Fund and a new bid to the Robertson Trust.
Treasurers Report:
Noel advised the AGM that when he took over the position of Treasurer in April 2010 he asked that the accounts for the Harbour and Gala be split into two separate accounts in order to simplify the accounting procedure. He stated that the group had received generous donations from Mrs Claire Russell, the Lord Lieutenant of Banffshire and John Sutherland who donated proceeds from the sale of his book “From Alvis to Elvis” and thanked them for their support. The 2010 Gala made a profit in excess of £1000 for PCHG however the cost of attractions is increasing on an annual basis therefore the profit margin is closing. Derek added that if you include all the local groups and charities participating in the gala, over £4500 was raised for good causes, a considerable achievement for a small village.
Funds currently stand at: PCHG: £3,675.79, Gala: £2,914.50.
Derek added that the “Directors Report and Financial Statements for the year ending 31 March 2011” had been audited and signed as correct by the Chairman and the Groups accountant, Murdo Morrison from Fochabers. A copy was on display at the meeting for anyone who wanted to inspect them.
Election of Office Bearers:
The existing office bearers then resigned their posts and Noel temporarily chaired the meeting.
The notice advising of the AGM and inviting nominations for the new committee of 12 members was posted on the harbour notice board, the Groups website and circulated to members in advance of the AGM.
Noel asked those who were present if there were any nominees for the 12 Committee positions. Nominees, proposers and seconders for the office bearer’s positions were as follows:
Nominees (N) Proposer(P) Seconder(S)
Chairman: (N) Ron Billing (P) D Murray (S) N McGuile
Vice-chairman: (N) Derek Murray (P) P Charlesworth (S) M Dick
Treasurer: Noel McGuile (P) R Billing (S) D Murray
Secretary: Bob Thomson (P) N McGuile (S) R McGuile
assistant Secretary: Riz McGuile (P) M Dick (S) D Murray
Ordinary Committee Members (5)
Local Group Rep: Peter Charlesworth (P) R Billing (S) M Dick
Harbour Users Rep: Vacant
Local Business Rep: Vacant
Website Co-ordinator: Malcolm Smith (P) R McGuile (S) N McGuile
Funding Co-ordinator: Bob Thomson (P) N McGuile (S) R Billing
Two co-opted positions on the Committee
Moray Council Rep: Vacant
Community Council Rep: Vacant
Derek Murray informed the AGM that Liz & Bill Nisbet had stood down as Funding co-ordinators due to work commitments and that Mel Keenan of Keenan Recylcing Ltd, who previously filled the position of Business Rep, had recently resigned due to ill health. He wished them well and thanked him for their input to the PCHG. Attempts will be made to fill the vacant Harbour Users and Local Business representatives positions. The position of Moray Council Rep remained vacant and the reasons for this was discussed. Technical assistance or advice was available on request but the situation will be reviewed accordingly. Noel stated that the Lennox Community Council Rep had also recently stood down. Derek asked the Asst Secretary to send a letter to the Lennox Community Council inviting a new co-opted member.
Discussion on Regeneration Project
Removal of stones from Harbour: Derek confirmed that the harbour users had recently arranged with a local farm contractor to remove approx 2500 tonnes of stones which were blocking the harbour mouth, subject to the Crowns approval. PCHG facilitated the agreement on behalf of the users by obtaining the approval of Smiths Gore, who in turn secured the approval of Sepa and SNH.
Feasibility Study & Business Plan: Derek stated that the feasibility study was published in 2005, the first Business Plan was published in 2007, and underwent a re-write in 2009 with a further rewrite now in process, due for publication later in 2011.
Fundraising: He made those present aware that previous bids for funding had been unsuccessful and that the current financial climate did not help. However attracting major funding remains the main focus of the group and that we needed to step up our efforts on this front in order to continue to target the main grant organisations such as the lottery. In addition, any grant organisation would expect the PCHG to be seen to making an effort with local fundraising. With a small core of active members, all the groups efforts on this front had gone into running the annual gala. Derek did say however, there is a need for greater effort with other fundraising activities and he urged the community to come on board and support the group.
Letter of Intent from Crown dated 8/8/08: The 3 year time limit on the Crowns offer ends August 2011 but the offer allows for an extension by mutual agreement. The PCHG understands that the support of the Crown remains strong and it was agreed that we should write to the Crown requesting an extension.
Gala: This year’s gala is on Sunday 17th July and planning is progressing well. A series of meetings has been set up, the dates of which are noted at the bottom of the agenda (next meeting 30th May at 7.00pm). All members, and other local Groups and individuals are encouraged to lend their support. Last years gala was a huge success and was considered to be the best yet. Our Patron, Mrs Clare Russell, Lord Lieutenant of Banffshire has regrettably advised that she is unavailable to attend this year due to other commitments.
One of the essential requirements of the gala is to provide 1st Aid cover and to this end the Group decided this year to arrange a 1-day 1st Aid training course, available to all the community groups in the village and this will take place on Saturday 9th July. We are grateful to the hall committee for providing the venue for this course and we have written to all the local groups inviting them to participate and send a representative. See Noel for more details.
Membership: Membership forms were made available for anyone wanting to join. Becoming a member does not cost a penny and does not commit you to anything. Members are free to give as much or as little of their time as they can. However what it does is demonstrate to funders that there is strong local support for this community project.
Website: Derek encouraged everyone who had access to the internet to take a look at the PCHG website www.portgordonharbour.org
A.O.C.B. Nil
Date, Time & Venues Of Next Meetings:
1) Gala Sub-Committee Meetings on 30/05/11, 13/6/11, 11/7/11
All at 7.00pm in the Lampie Hoose.
2) Fundraising Sub-Committee Meetings - tbc
3) General Group Committee Meetings on 26/9/11, 28/11/11, 30/1/12, 26/3/12, 23/4/12. All at 7.00pm in the Lampie Hoose
4) 2012 Annual General Meeting 2/5/12 at 7.30pm in the Village Hall
Ron & Derek thanked everyone for attending and the meeting closed at 8:20pm.
END
Image: Ron Billing - Chairman
8th ANNUAL GENERAL MEETING 4th May 2011 – The Village Hall, Portgordon
Good evening and welcome ladies and gentlemen. Thank you for attending this, the eighth Annual general Meeting of Portgordon Community Harbour Group
Once again I have the pleasure of speaking to you about the Group and its activities during the past year
Of course the purpose of our group is to regenerate the harbour for the benefit of the community and you will want to know where we are in terms of achieving this as we continue to seek funding for the project
Without doubt it has been challenging year and whilst it’s true to say funding for good causes is still available – the amounts are less and the applicants more
The general feeling appears to be one of – keep trying and you may get lucky. We have certainly been trying and intend to keep on till we get there
The financial state of the country has seen an effect on the big lottery income and of course the massive funding that it’s making available for the Olympic games has reduced the overall pot for others. They will take £1,835m from the fund available to good causes for the 2012 Olympics
On a lighter note we were able to help the current harbour users by involving ourselves in negotiations with Crown Properties to successful arrange for the removal of 2,500 tonnes of stones that were making the harbour entrance hard to negotiate other than at high tide – although we don’t own the harbour it was nice to facilitate the work for the benefit of others and we know it was appreciated
Last year saw our most successful Gala to date. The weather was certainly kind to us this time. It could and has been argued that the time spent on organising the Gala takes us away from our main aim of harbour regeneration – on the other hand I see the gala day as a real community event and a shop window for what we are about and an opportunity to promote the aims of the group
Our website continues to attract more visits – the numbers for the year ending December 31st stood at 21,474 an increase of 53% over the previous year – I want to thank the team for their efforts in making contributions to the website so that it remains interesting and informative. I also want to thank Alistair Farquhar of Taylors Pharmacy in Buckie for his continued sponsorship of the website
“We are also extremely grateful for the ongoing encouragement and support of our Patron, Mrs Clare Russell, Lord Lieutenant of Banffshire”.
Finally I want to thank the team for their efforts and continuing support as we fight on determined to succeed
END
Minutes of the Meeting of the Portgordon Community Harbour Group Gala Sub-Committee & full PCHG Committee held on Mon 25th April 2011 at 7.00pm in the Lampie Hoose.
Present:
R Billing Chairman
D Murray Vice Chairman
R McGuile Assistant Secretary
N McGuile Treasurer
Peter Charlesworth (Local Groups Representative)
Malcolm Smith (Website Co-Ordinator)
Welcome and Apologies
1.1 The Vice Chairman welcomed everyone to the meeting.
1.2 Apologies received from Bob Thomson and Elyse Minshull. Derek read out a letter of resignation from Mel Keenen due to ill health.
2. Minutes of Previous Meetings
Minutes of previous meeting held on 28th March 2011 were accepted and approved with one addition to the list of attendees, Peter Charlesworth.
3. Matters arising
Nil
4. Gala 17th July 2011/First Aid Training.
There will be a 1 day 1st Aid Training Course to be held on Saturday 9th July in the Village Hall. All local groups have been contacted and asked to nominate any member who wishes to attend. Due to the rising costs of having either Red Cross or St Andrew's Ambulance in attendance at the Gala Day the committee felt that we could cover the event ourselves if there were enough people trained. There are 16 places available and to date 9 people have responded. The cost to each member will come out of their own groups funds.
Details of the gala were discussed at length and the spreadsheet updated and subsequently circulated by Noel.
5. Fundraising Sub-Committee Report
A decision will be made at the Village Hall AGM on Wednesday 27th April whether a 'Cafe' style afternoon teas, run from the village hall on Sunday afternoons will go ahead. This will be done on a rota based system with local groups.
6. Treasurer's Report
Nil to report. The accounts were sent out to committee members for inspection on 14th April.
7. Report from Representatives – Website: Malcolm stated that the viewing figures are static at present as there is no new information going onto the website. He is also placing information on Twitter. Derek Murray responded by saying that as long as the important information is being placed onto the website people will look at it. Malcolm said he is now away for the next 3 weeks but will update the website on his return. He also informed the committee that Alistair Farquhar has agreed to sponsor the website again this year. Malcolm has sent a thank you letter to Mr Farquhar.
Nil reports were presented from other representatives.
8. Village Hall AGM (27/04/11) – Nil to report. It was noted that the Hall AGM is being held this Wednesday.
9. Preparations for 2011 AGM (4 May 2011) – All preparations have been made and nominations were discussed for the Committee positions.
A.O.C.B. - Malcolm asked if there was a possibility of moving the Ghurkha Plaque nearer to the notice board so that passing members of the public would be able to see it. He felt that where it is at the moment does not do it justice. This was discussed and it was felt that environmental improvement grants may still be available and the logistics and costs involved should be considered further.
Date and time of future meetings:
AGM: 04/05/11
Gala Sub-Committee: 30/05/11 13/06/11, 11/07/11
Fundraising Sub-Committee: tbc
Committee Meetings: 26/9/11, 28/11/11, 30/1/12, 26/3/12, 23/4/12,
AGM: 2/5/12
All meetings at Lampie Hoose 7.00pm except AGM (Village Hall 7.30pm)
There being no further business DM closed the meeting at 20:20
END
Minutes of the Meeting of the Portgordon Community Harbour Group Gala Sub-Committee & full PCHG Committee held on Mon 28 March 2011 at 7.00pm in the Lampie Hoose.
Present:
R Billing Chairman
D Murray Vice Chairman
R Thomson Secretary
R McGuile Assistant Secretary
N McGuile Treasurer
Elyse Minshull
Sarah Thom
Andy and Gail Logan – Fireworks Committee (Gala item)
Kevin Doherty & Ian - Representatives from the Coastguard (Gala item)
1. Welcome and Apologies
1.1 The Vice Chairman welcomed everyone to the meeting including Gail, Andy, Kevin and Ian for the discussion on this year’s gala.
1.2 Apologies received from Malcolm Smith & Adam Robertson (RNLI)
2. Gala
Letters were sent out on 6th March to every local group and organisation inviting them to attend this meeting to discuss the gala. Most local Groups were represented by those at the meeting.
The issue of 1st Aid cover was discussed in detail and the possibility of running a one-day 1st Aid course, open to all local groups, has been investigated and costed by NMcG. This proposal was met with a favourable response and NMcG will liaise further with local groups to confirm a proposed date, costs, numbers and names.
The gala was discussed in detail and the spreadsheet will be updated and would be sent out to all concerned.
3. Minutes of Previous Meetings
Minutes of previous meeting held on 31st January 2011 were accepted and approved.
4. Matters arising
RT to send email to committee members showing how to access Google Docs.
5. Fundraising Sub-Committee
Only 3 members attended the meeting held on 28 February 2011. Minutes have been distributed but little progress has been made. RT is in touch with the Lottery and indicated that they have not said no. He has also liased with the Crown Marine Community Fund and the 3rd Sector Enterprise Fund regarding dates for the next round of funding applications. DM advised that following contact with Clare Russell, he had had a lengthy discussion with Crispian Cook of Bell Ingram who act on behalf of the Crown; managing their Marine Estate in this area. Crispian will discuss the project further with the Crown Marine Estate, the Crown Marine Communities Fund and Smiths Gore.
6. Treasurer's Report
No change in the accounts since the last meeting. DM handed the treasurer a cheque totalling £250 received from Mrs Claire Russell and read out her letter of support. Unfortunately she will be unable to attend the Gala Day this year due to a prior engagement. DM will send a letter of thanks. The accounts are currently with Murdoch Morrison and will be ready for the AGM in May.
7. Report from Representatives – Website: Malcolm has indicated that he may be happy to stand down if there is another volunteer to take on the co-ordinator role. DM asked the question of getting the important info on the website just to keep it ticking over. As Malcolm was not at the meeting we will leave until the AGM and reconsider the situation. As noted above PC had written to all local groups on 6th March inviting them to this meeting. On behalf of harbour users RB had acted as a liaison with the Crown Estate and had received the necessary approvals for the clearance of 2500 tonnes of stones from the harbour entrance and east wall by a local contractor. The work was carried out between 21-28/3/11. No complaints have been received.
Nil reports were presented from other representatives.
8. Meeting with Lampie Hoose – It was noted that there was a brief discussions with Kay Griffin on 21 February 2011 regarding issues of operating voluntary local groups and maintenance of their assets. The benefits of local groups having charitable status was also discussed.
9. Meeting with Village Hall's Consultant/Architect – On behalf of PCHG, DM was invited to meet with Nick Brown on 2/3/11 regarding the Village Hall proposals. DM outlined the PCHG business plan and our vision for the future of the harbour and surrounding area. He also provided information and drawings on land ownership at the harbour. Nick would be reporting back to the Hall Committee and it was understood that any decision regarding the future of the village hall would have to be put to the villagers.
10. Meeting with Village Hall (Proposed Fundraising) – On 9 March 2011 DM attended a meeting of local groups where a proposal was put forward to run cafe style teas each Sunday afternoon throughout the summer months from the village hall. Local groups were asked if they would like to participate on a rota based system. After discussion it was agreed that PCHG would volunteer to take part. Subsequent to the meeting this decision was conveyed to Alan Scott (Village Hall Chairman on 5/4/11).
11. Meeting with Grampian Police Project Kracken – On 11 March RB and DM were invited to attend a briefing in Elgin Police Station on the above. The project is about getting people to work together to fight crime and terrorism around the waters of the UK. Details are held on the notice board at the harbour.
12. Preparations for 2011 AGM (4 May 2011) – The Village Hall has been booked and reports are required from the Chairman, the Secretary and the Treasurer. A notice will be posted on the notice board and website requesting nominations for Committee positions. Members are asked to consider nominations before 25th April.
13. A.O.C.B. Nil
14. Date and time of future meetings:
Committee & Gala Sub-Committee Combined Meeting: 25/4/11
AGM: 04/05/11
Gala Sub-Committee: 30/05/11 13/06/11, 11/07/11
Fundraising Sub-Committee: tbc
Committee Meetings: tbc
All meetings at Lampie Hoose 7.00pm except AGM (Village Hall 7.30pm)
There being no further business DM closed the meeting at 21.00.
END
Minutes of the Meeting of the Portgordon Community Harbour Group held on Mon 31 January 2011 at 7.00pm in the Lampie Hoose.
Present:
R Billing Chairman
D Murray Vice Chairman
R Thomson Secretary
R McGuile Assistant Secretary
N McGuile Treasurer
1. Welcome and Apologies
1.1 The Vice Chairman welcomed everyone to the meeting.
1.2 Apologies received from Liz & Bill Nisbett, Elyse Minshull, Malcolm Smith
2. Minutes of Previous Meetings
Minutes of previous meeting held on 27th September 2010 were accepted and approved.
3. Matters arising
There were no matters arising from the previous meeting.
4. Portgordon Harbour Act – The final report from Harper MacLeod dated 8th October 2010 was circulated to the Committee at that time. DM gave a brief overview of the contents including Harbour Empowerment Orders (HEO), Harbour Revision Orders (HRO), Harbour Authorities and Marinas. PCHG found the report to be informative and very helpful. RT confirmed the advice received from HIE on 1st November 2010 that no further funding would be available at present for the next stage of promoting an Order. DM also confirmed that there had been no response from Smiths Gore regarding the Harbour Act.
5. Fundraising Sub-Committee – Minute/note from the Funding meeting held on 5th October 2010 had not been typed up but were available to view at the meeting. RB and RT attended the Lottery meeting on 30th September 2010 and stated that the 'community funding scheme' deemed suitable to us. RT had subsequently made the initial contact with the Lottery regarding a bid but still awaited a response. In the absence of the Sub-Committee Chair(s) it was agreed that members now need to review the current position ahead of a reconvened Fundraising Sub-Committee Meeting, set for 28th February at 7pm in the Lampie Hoose.
6. Google Documents – RT to send email to committee members reminding us how to access these.
7. Treasurer's Report – Report presented to committee members in advance of the meeting. Harbour Account £3425.37 plus £43.92 cash and the Gala Account £2914.21 plus £21.36 in cash. DM suggested that although all donations had been noted and acknowledged the figure included under 'donations' in the accounts should be broken down to identify 'who' has donated. This was agreed by all. There was a general discussion regarding the accounts and all those present noted the contents. Treasurer meeting the accountant Tuesday 1st February to discuss layout before the accounts are presented to the AGM on 4th May.
8. Donation to Lampie Hoose – Letter of thanks plus a donation of £100 for use of facilities has been made and this will be reviewed again in September.
9. Report from Representatives – Website: 14,005 visits in 2009 and 21,474 in 2010 (up 53%). Gradually increasing year on year and Committee agreed this is going very well. A thank you to Malcolm Smith who continually maintains the site. Nil reports presented from other representatives.
10. Gala Sub-Committee Report – Gala Day 2011 on Sunday 17th July and Committee voted BT to remain as Sub-Committee Chair. The proposed gala meeting on 15th November 2010 was postponed due to availability of members. Further Gala Meeting dates were agreed as noted below.
11. Storage Facilities – Few items still remain in Crown Street garage which are to be removed. DM has thanked George Alec verbally for use of his storage. Treasurer to get a quote from Zurich for insurance for items stored.
12. Preparation for 2011 AGM - to be held 4th May at 7.30pm in Village Hall (RMcG to confirm booking). Reports will be required from Chair, Secretary, Treasurer and nominations for Committee members to be confirmed in advance if possible.
13. A.O.C.B – Postal Address(es) for PCHG to remain as is at present.
14. Date and time of future meetings:
Fundraising Sub-Committee: 28/02/11
Committee & Gala Sub-Committee Combined Meetings: 28/3/11, 25/4/11
Gala Sub-Committee: 21/2/11, 30/05/11 13/06/11, 11/07/11
AGM: 04/05/11
All meetings at Lampie Hoose 7.00pm except AGM (Village Hall 7.30pm)
Lampie Hoose dates added to Calendar and Assistant Secretary subsequently emailed Lampie Hoose management of dates.
There being no further business DM closed the meeting at 21.00.
END
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